First things first, congratulations on taking a step ahead towards automation! Now that you have made your mind to purchase a human resource system, let us tell you, the selection process is going to be time-consuming. It is because, with the growing demand for HR solutions, the number of vendors has also been acutely increased in the market lately. As a result, often companies end up being confused or a wrong decision-maker.
Be it HRIS or payroll system, investing in the right software is very important. Talking about the past couple of months, WFH has been the new norm for businesses around the world. Almost every sector witnessed a fair share of challenges amid this pandemic. And, it’s no news that technological advancements have supported the business world like never before. Particularly, using human resources systems, workforces were not just able to carry out their routine tasks but also stay connected from remote locations.
In this blog, we will talk about every aspect of HR systems you should know about before getting started with your selection journey:
Meaning
So, what is HR software?
The human resources (HR) system is a digital solution to handle and optimize everyday HR operations. It helps HR professionals to complete tedious tasks effortlessly, thereby saving a large amount of their time.
In the year 1970, computers were used to maintain human capital data, and since then, human resources systems have come a long way. With the introduction of web-based software in 1990, HR systems became more popular in the business world.
Presently, companies have ample options in the market including cloud-based software, subscription-based, and much more. In essence, every business can find a suitable system for their workforce, regardless of size and type.
Functions
As mentioned above, the HR system acts as an assistant for HR managers. It does everything on its own such as:
- Safely storing and arranging sensitive data
- Creating workflows & tracking approvals
- Providing Employee Self-service benefits
- Ensuring amendments and updating the same
- Tracking and reporting employee experience
- Setting goals and managing performance
- Integration with third-party applications
- and more…
Also, only one of the best HR software in India performs all the aforementioned functions. So, it is the duty of HRs and employers to ask the right questions to vendors and make sure the functionality of the system.
Benefits
HR software offers ample advantages to a company but we have picked the top five here, which are:
- Eliminates Administrative Work
Talking about manual methods, it contributes to a mountain of files and folders that normally keep HRs in the back office. Traditional tools, on the other hand, are not just inefficient but extremely slow. This is when HR systems come into play! They primarily consolidate the scattered data, thus minimizing the need for paperwork. When every important information is stored in a single place, it becomes easy for HRs to carry out HR operations in just a few clicks.
- Enhances Recruitment
Be it small or big, every company out there is on a hunt for talented employees. Building a hardworking and motivated workforce is crucial for the success of any business. But at the same, we cannot overlook the efforts and time spent on hiring new people. Even studies have proved that 71% of companies lose their dream candidates due to the long and unappealing recruitment process. Luckily, HR software solves this problem as well. From scanning CVs, candidate sourcing to creating an applicant database, such systems manage the whole recruiting process without any human interaction.
- Manages Growing Workforce
One of the best parts of HR systems is that they grow with the company. They are scalable and can be used by startup companies as small as 50 employees to large enterprises as big as 5000 employees strong. You can also find several systems in the market that give companies the flexibility to start with just core modules and then add other modules as they grow. In short, no matter the size, type, or complexity; human resources software has you covered.
- Reduces Errors
No matter how efficiently HR managers work using traditional tools, there will always be a risk of errors. And, every business is well-versed with the consequences of mistakes. Talking about HR software, it ensures zero error along the way. Since such software allows employees to view and edit their data, it becomes easier for managers to manage error-free data.
- Increases Employee Self-dependency
As mentioned above, HR systems provide employees the autonomy to access and edit their data. This majorly helps employees to become more self-dependent and feel empowered in the workplace. Most importantly, employees won’t disturb HR professionals for every trivial issue.
Key Points To Remember While Purchasing
After benefits and functions, here are some points to consider while choosing an HR system for your company:
- Integration
- Customer Service
- Free Demo
- Database Security and Backup
- User-friendly
- Scalability
So, ask the vendor, check the software, and make sure it provides the aforementioned points. If not, it is always better to go to another vendor.
Types Of Human Resources Systems
Here are fives types of HR systems you will find in the market:
- Human resources information system (HRIS)
- Onboarding
- Performance Management
- Employee Engagement
Essential Features
Here are some features every software must have:
- Cloud-based
- Data Reconciliation
- Automated Notifications
- Attendance & Leave Tracking
- Employee Self-Service
- 360-degree feedback
How To Pick The Best Software?
Here is step-to-step guidance you must follow while picking HR software for your organization:
- Make a list including the requirements of your company
- Decide and fix the budget parameters
- Search and compare HR systems available in the market within your budget
- Request a demo and check the features more closely
- Make sure if the software is fulfilling your list of requirements
- Ensure the ease of implementation as well as integration with your existing applications
- Ask the vendor for the customer service and after-sales support
- Finally, make a decision!
We hope this blog helped you to know more about HR software. Now, you are all ready to start your selection process. All the best!
